(17)Discuss some of the output controls?

Answer: Output Controls ensure that the confidentiality and integrity of the output is maintained and that the output is consistent. Various Output Controls are as follows:

(1)Storage of critical forms: 

• Pre-printed forms should be stored in a secured environment.
• Only authorized persons should be allowed access to sensitive stationery supplies such as security forms, negotiable instruments, etc.

(2)Logging of output program executions:

• Proper logging and monitoring of output program should be done. Otherwise confidentiality/integrity of the data may be compromised.

(3)Spooling/Queuing:

• Spool (Simultaneous Peripherals Operations Online) is a process used to ensure that the user can continue working, while the print operation is in process. 
•  In spool environment, intermediate storage of output could lead to unauthorized access.
• Proper control should be place for such operations.

(4)Controls over printing:

• Proper control to be placed for printing.
• Access restrictions may be placed on the workstations that can be used for printing.
• User training is also important for usage of printer.

(5)Report Distribution and Collection Controls:

• Report should be distributed in a secured environment.
• A log should be maintained for reports that were generated and to whom these were distributed.

(6)Retention Controls:

• Retention control requires that a date should be determined for each output item produced.
• Retention period depends on the need of the output, use of the output, legislative requirements etc